Closing date: 22 November 2023
First Stage Interviews: 1 December 2023 (via Teams)
Second Stage Interviews, involving practical assessment: 7 & 8 December 2023
Location: Selly Park and Erdington
Hours: Full-time
Duration: Permanent
Salary: £34,000 to £40,000 per year
Executive Assistant to the CEO and Chair of Trustees
Join our team
Birmingham Hospice is the leading provider of adult palliative care in the region. We care for people in their own homes, in the community, at our Living Well Centres and in our Inpatient Units.
We are looking for an outstanding Executive Personal Assistant to join our charity and support our mission, ensuring that everyone across Birmingham, Sandwell, Sutton Coldfield and Solihull has access to the end-of-life and palliative care of their choice.
In this pivotal role, you will provide a wide range of confidential and discrete administrative and support services to our CEO, Simon Fuller. In addition you will support our Chair of the Board of Trustees, Dawn Ward CBE. You will be the primary point of contact for them in respect of all day-to-day interactions with the hospice. No two days will be the same and you will be required to put your impeccable organisation skills to the test, manage complex diaries and communications, ensuring that Simon and Dawn are in the right place at the right time and are suitably briefed and prepared.
You will provide governance support to Simon, Dawn and the Board, which will include organising meetings, the preparation and collation of agendas, minutes, terms of reference and reports, as well as all other governance documents that are required to ensure our charity remains compliant. You will produce and manage a range of internal and external communications, letters, reports etc, on behalf of the Executive Team and Board of Trustees.
This role will involve working across our two hospice sites in Erdington and Selly Park and may involve occasional evening and weekend work.
If you would like to have a chat about the role, we strongly encourage you to get in touch with; michelle.stuteley@birminghamhospice.org.uk
Requirements
- A good standard of education, preferably with administrative and/or IT skills/qualifications at an advanced level, or equivalent experience.
- Substantial previous experience as a PA or Personal Secretary, supporting, Executive or Director levels.
- Excellent time management skills and be able to meet competing deadlines.
Birmingham Hospice achieves national Investors in Diversity award
Birmingham Hospice has received a prestigious accreditation in recognition of its commitment to equality, diversity and inclusion.
The Investors in Diversity award, from the National Centre for Diversity, is acknowledged as the national standard for equality.
It provides organisations with a bespoke approach for improving Fairness, Respect, Equality, Diversity, Inclusion and Engagement (FREDIE) practices in the workplace.
Equality, Diversity and Inclusion
The hospice is committed to developing a dynamic and diverse workforce, representative of the communities it serves. We ask you, therefore, to complete the Equal Opportunities monitoring form to help us in this aim.
We value each person as an individual – whether they are colleagues, patients, family members, carers or supporters, every person matters. We embrace diversity of culture, background and environment knowing it enriches our workplace and our relationships with our local communities. We are committed to building a culture of inclusion and belonging. We would love to hear from you, about what makes you uniquely you and how this opportunity will support you to succeed.
Colleague benefits
- Free onsite parking.
- Free tea, coffee and toast.
- We’re happy to talk about flexible working, including those with caring responsibilities – while we can’t accommodate every flexible working request, we’ll try to find a practical solution.
- Birmingham Hospice is committed to colleague development as an ongoing professional requirement and consider this a priority.
- For individuals joining the charity from the NHS or another hospice, the employee’s continuous previous service with any NHS employer is recognised in respect of pension provision and annual leave.
- A supportive work environment, with a focus on your mental health and wellbeing.
- Free emotional, health and financial support.
Our Values
Our values are at the heart of everything we do as we continue in our mission to enable more people from all communities to access the care of their choice at the end of life.
Kindness
Togetherness
Positivity
Openness
Respect
Innovation